Pencil and final dates
Each GC's pencil draft date and final cutoff, for every job.
Home / Billing calendar and cash snapshot
NEVER MISS
A BILLING CUTOFF.
Every GC sets its own cutoff, often somewhere between the 15th and the 25th, and a missed one can push your money back a full month. We run one calendar for all your jobs and send a one-page cash report so you always know where the money is.
ONE CALENDAR
EVERY GC.
EVERY DEADLINE.
Built at setup, updated whenever a GC changes its dates.
Your intake date
A few business days before each cutoff, so there's time to build, check and sign.
PM reminders
Short reminders to your PMs before intake. No chasing on your end.
Waivers and payroll
Due dates for lien waivers and certified payroll on prevailing wage jobs.
Expected payment dates
When each pay app should be paid under your contract terms.
Late-payment alerts
A heads-up as soon as a payment runs past its expected date.
CASH SNAPSHOT
ONE PAGE.
EVERY MONTH.
Owners care about cash, not forms. On the 1st of each month you get this, by job:
| JOB (SAMPLE) | BILLED THIS MONTH | RETAINAGE HELD | PENDING CHANGES | PAST DUE |
|---|---|---|---|---|
| Medical office fit-out | $48,500 | $12,600 | $6,200 | $0 |
| School HVAC replacement | $31,200 | $22,450 | $0 | $18,900 |
| Retail rooftop units | $12,750 | $4,100 | $2,350 | $0 |
Illustrative sample with made-up jobs. Yours shows your real numbers.
THE RHYTHM
SAME STEPS,
EVERY MONTH.
Predictable for your team, and for your GCs.
01
REMINDER
Your PMs get a reminder a few business days before intake.
02
INTAKE
Numbers in. We build and check the packages.
03
PENCIL DRAFTS
Sent to the GCs that want them, with revisions made.
04
FINALS
Signed and submitted before every cutoff.
05
TRACK PAYMENT
Expected dates watched, late ones flagged.
06
SNAPSHOT
Your one-page cash report on the 1st.
KNOW WHERE YOUR MONEY IS.
Start with a free billing check, then let us run the calendar for every job.